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events:ham-test [2026/08/19 00:20] – Maiaevents:ham-test [2026/08/19 00:30] (current) – add some more detail for checking in Maia
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 - Check their photo ID. If there's a name mismatch, ask for supporting evidence (student ID, a piece of mail, etc.) to your satisfaction that all the documentation points to the same person. - Check their photo ID. If there's a name mismatch, ask for supporting evidence (student ID, a piece of mail, etc.) to your satisfaction that all the documentation points to the same person.
 - Mark them Seen in ExamTools (find name → Status → **Seen**). - Mark them Seen in ExamTools (find name → Status → **Seen**).
 +- Sometimes candidates walk in without having signed up. If they haven't, ask them if they have an FRN (directing them to FCC CORES if not) and then get them to register. The easiest way is to go to [ham.study](https://ham.study) -> **Find a Session** -> look out for the Seattle, WA DMA session -> **Register**.
  
 ### Handing out exams ### Handing out exams
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 ### Submission and wrap up (for the team lead only) ### Submission and wrap up (for the team lead only)
  
-> **New process as of August 2026:** Our Laurel VEC region is trialing a way to process exam sessions directly from ExamTools, with no SessionManager involved at all. The steps below reflect the new process. The old SessionManager instructions are retained at the bottom of this page for posterity.+> **New process as of August 2026:** Our Laurel VEC region is trialing a way to process exam sessions directly from ExamTools, without SessionManager. The old SessionManager instructions are retained at the bottom of this page for posterity.
  
 - Get three VEs to sign for every candidate in ExamTools (this can happen after candidates leave or you can do it as people have time). The team lead should make sure every candidate ends up with three signatures, chasing people down as needed. - Get three VEs to sign for every candidate in ExamTools (this can happen after candidates leave or you can do it as people have time). The team lead should make sure every candidate ends up with three signatures, chasing people down as needed.
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   - Under the "Additional exam session dates" free-form field, ask that they list this link under the website field so that people can sign up: https://ham.study/sessions/DMA/all   - Under the "Additional exam session dates" free-form field, ask that they list this link under the website field so that people can sign up: https://ham.study/sessions/DMA/all
   - The rest of the form should be straightforward.   - The rest of the form should be straightforward.
-  - If you only have the time to list the session in one place, make it this one: realistically, the ARRL exam search is still how most people find exams.+  - If you only have the time to list the session in one place, make it this one. Realistically, the ARRL exam search is still how most people find exams.
 - Add this session to the space's calendar. - Add this session to the space's calendar.
 - Optionally, announce the exam date on the Cascadia Radio and UWARC Discords. - Optionally, announce the exam date on the Cascadia Radio and UWARC Discords.
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   - Print out at least as many General exams as you have people signed up for the General, plus Technician exams, so that people who pass Technician can immediately try the General if they want to.   - Print out at least as many General exams as you have people signed up for the General, plus Technician exams, so that people who pass Technician can immediately try the General if they want to.
   - You can reuse old exam papers if you have them, but use the generator page to validate that the exam IDs are still valid and to get the answer sheets.   - You can reuse old exam papers if you have them, but use the generator page to validate that the exam IDs are still valid and to get the answer sheets.
-- If you want to, you can send out a reminder email to the people who signed up. Even though it's optional, this is usually how we find out that candidates plan to cancel: people rarely tell you proactively, but they will reply to a reminder like this.+- If you want to, you can send out a reminder email to the people who signed up. This is usually how we find out about cancellations, since people won't tell you proactively but will reply to a reminder.
 - Optionally, go back to the Discord servers and remind people that this is happening again. - Optionally, go back to the Discord servers and remind people that this is happening again.
  
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-## Deprecated: SessionManager (retained for posterity)+## Deprecated: SessionManager
  
 > **Deprecated as of August 2026:** Our Laurel VEC region can now process sessions straight from ExamTools (see "Submission and wrap up" above), so none of this is needed anymore. It is retained here for posterity, in case the trial gets rolled back or you enjoy Windows software. > **Deprecated as of August 2026:** Our Laurel VEC region can now process sessions straight from ExamTools (see "Submission and wrap up" above), so none of this is needed anymore. It is retained here for posterity, in case the trial gets rolled back or you enjoy Windows software.
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 ### Setting up SessionManager ### Setting up SessionManager
  
-SessionManager is the Windows application from Laurel VEC that we used to assemble the FCC upload after a session. If you haven't used it before, get this working ahead of the test day so you're not fighting it at 9pm.+SessionManager is the Windows application from Laurel VEC that we used to assemble the FCC upload after a session. If you haven't used it before, get this working ahead of the test day.
  
 - [Download it from the Laurel VEC portal](https://portal.laurelvec.org/resources/) and install it on a Windows machine. It is also allegedly "very Wine-able." - [Download it from the Laurel VEC portal](https://portal.laurelvec.org/resources/) and install it on a Windows machine. It is also allegedly "very Wine-able."